Giving a two week notice is a common courtesy when resigning from a job, allowing your employer time to find a replacement and transition smoothly. Writing a professional and polite two week notice letter is essential in maintaining a positive relationship with your current employer and leaving on good terms. Here is a sample letter that you can use as a guide when crafting your own notice of resignation.
The Best Structure for a Two Week Notice Sample Letter
When it comes to resigning from a job, it’s important to do so professionally and courteously. One way to do this is by writing a two week notice letter to formally inform your employer of your intention to leave. Here is the best structure for a two week notice sample letter:
- Date: Start your letter by including the date at the top.
- Recipient’s Information: Include the name of your supervisor or HR manager, along with the company’s address.
- Salutation: Begin the letter with a polite greeting, such as “Dear [Recipient’s Name],”
- Introduction: State your intention to resign and include your last working day. Keep it simple and to the point.
- Reason for Resignation: You can include a brief explanation for why you are leaving, but it’s not necessary.
- Gratitude: Express your gratitude for the opportunity to work at the company and mention some positive experiences you’ve had.
- Offer of Assistance: Let your employer know that you are willing to help with the transition process during your notice period.
- Closing: End the letter on a positive note, such as “Sincerely” or “Best regards,” followed by your signature.
Remember to keep your two week notice letter professional and respectful. It’s always a good idea to keep a copy of the letter for your records and to hand a physical copy to your employer in addition to sending it via email. Following this structure will help ensure a smooth and professional resignation process.
Examples of Two Week Notice Sample Letters
Personal Reasons
Dear [Supervisor’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name] effective two weeks from today. This decision was not made lightly, but due to personal reasons, I feel it is necessary for me to take this step. I appreciate the opportunities and experiences I have had during my time at the company, and I am grateful for the support of my colleagues.
Thank you for your understanding.
Sincerely, [Your Name]
New Job Opportunity
Dear [Supervisor’s Name],
I am writing to formally resign from my position at [Company Name], with my last day of work being two weeks from today. I have recently been offered an exciting new job opportunity that aligns with my career goals and I have decided to accept it.
Thank you for the support and guidance you have provided me during my time at the company.
Best regards, [Your Name]
Relocation
Dear [Supervisor’s Name],
This letter is to inform you that I will be resigning from my position at [Company Name] as I will be relocating to a new city. My last day at work will be two weeks from today. I have enjoyed my time working here and appreciate all the opportunities for growth and development.
Thank you for your understanding.
Warm regards, [Your Name]
Health Issues
Dear [Supervisor’s Name],
It is with a heavy heart that I submit my resignation from [Company Name], effective two weeks from today. Unfortunately, I am facing health issues that require me to focus on my well-being at this time. I appreciate the support and understanding of my colleagues during this challenging time.
Thank you for your understanding.
Best wishes, [Your Name]
Career Change
Dear [Supervisor’s Name],
After much consideration and reflection, I have decided to resign from my position at [Company Name], effective two weeks from today. I have recently made a career change and believe this new opportunity will better align with my long-term goals and aspirations.
Thank you for the support and guidance you have provided me during my time at the company.
Warm regards, [Your Name]
Family Responsibilities
Dear [Supervisor’s Name],
I regret to inform you that I will be resigning from my position at [Company Name] to focus on family responsibilities. My last day of work will be two weeks from today. I have appreciated the support and opportunities for growth that I have received during my time at the company.
Thank you for your understanding.
Best wishes, [Your Name]
Better Work-Life Balance
Dear [Supervisor’s Name],
After careful consideration, I have decided to resign from my position at [Company Name] in order to achieve a better work-life balance. My last day of work will be two weeks from today. I am grateful for the opportunities and experiences I have had during my time at the company.
Thank you for your understanding.
Sincerely, [Your Name]
How can I effectively communicate my intention to leave a job with a two week notice?
When drafting a two week notice letter, it is important to first address it to your immediate supervisor or HR manager. Begin the letter with a polite and professional tone, stating your intention to resign from your position. Be sure to include the date of your last working day, which should be two weeks from the date of the letter. You can also express gratitude for the opportunities and experiences you have had with the company. It is important to keep the letter concise and to the point, avoiding unnecessary details or emotions. Finally, make sure to sign the letter and hand-deliver it to the appropriate person, following up with a formal resignation meeting if necessary.
What information should be included in a two week notice letter?
A two week notice letter should include your intention to resign from your position, the date of your last working day (which should be two weeks from the date of the letter), a brief expression of gratitude for the opportunities and experiences you have had with the company, and a professional sign-off. It is important to keep the letter professional and succinct, avoiding unnecessary details or emotions. Hand-deliver the letter to your immediate supervisor or HR manager, and follow up with a formal resignation meeting if necessary.
How can I ensure a smooth transition when resigning with a two week notice?
When resigning with a two week notice, it is important to communicate your intentions clearly and professionally. Make sure to hand-deliver your resignation letter to your immediate supervisor or HR manager, and offer to help with the transition process. You can create a transition plan outlining your current responsibilities and any pending projects, and offer to train or assist with finding a replacement. Maintaining open communication and a positive attitude during your remaining time with the company can help ensure a smooth transition for both you and your employer.
Can I resign with a two week notice if my contract specifies a longer notice period?
If your employment contract specifies a longer notice period than two weeks, it is generally best to adhere to the terms of the contract unless agreed upon otherwise with your employer. However, if resigning with a two week notice is necessary, it is important to communicate openly and professionally with your employer. You may need to discuss potential consequences with HR or seek legal advice to ensure you are fulfilling your contractual obligations while also addressing your personal circumstances.
Is it necessary to provide a reason for resigning in a two week notice letter?
While it is not necessary to provide a reason for resigning in a two week notice letter, you may choose to do so if you feel comfortable. If you do decide to share your reasons for leaving, it is important to keep the explanation professional and constructive. However, it is perfectly acceptable to simply state your intention to resign and your last working day without going into specific details. Ultimately, the decision to provide a reason is up to your discretion and comfort level.
Thanks for taking the time to read through this two week notice sample letter! I hope it was helpful and gave you some inspiration for drafting your own resignation letter. Remember to always keep it professional and courteous when resigning from a job. If you ever need more tips or advice, feel free to swing by again. Good luck on your future endeavors!