Are you considering transferring to a new job or location and need to resign from your current position? Writing a professional resignation letter is a crucial step in the process of leaving a job on good terms. A well-crafted transfer resignation letter can help maintain positive relationships with your current employer and colleagues as you move forward in your career journey.
The Best Structure for a Transfer Resignation Letter Sample
If you are transferring to a new position within your company and need to resign from your current role, it’s important to craft a professional and courteous resignation letter. Here is the best structure for a transfer resignation letter:
- Date: Start by including the date at the top of the letter to indicate when you are submitting your resignation.
- Your Information: Include your name, job title, and contact information at the top of the letter.
- Recipient Information: Address the letter to your supervisor or HR manager who will be processing your resignation.
- Salutation: Begin with a polite salutation, such as “Dear [Supervisor’s Name],”
- Introduction: Start the letter by stating that you are resigning from your current position and transferring to a new role within the company.
- Transfer Details: Include details about your new position, such as the title, department, and start date.
- Gratitude: Express gratitude for the opportunities and experiences you have had in your current role.
- Assistance: Offer to assist with the transition process and training your replacement.
- Closing: End the letter with a professional closing, such as “Sincerely” or “Best Regards,” followed by your signature.
Remember to keep your tone professional and positive throughout the letter to leave a good impression as you transition to your new role. Good luck with your transfer!
Transfer Resignation Letter Samples
1. Career Growth Opportunity
Dear [Supervisor’s Name],
I am writing to formally resign from my position as [Current Job Title] in [Current Department] effective [Last Working Day]. I have been presented with a wonderful opportunity to transfer to a new role in [New Department] that aligns more closely with my long-term career goals. I am grateful for the experiences and relationships I have gained during my time here and look forward to staying in touch.
Thank you for your understanding and support.
Sincerely, [Your Name]
2. Relocation to a New City
Dear [Supervisor’s Name],
After much consideration, I have made the difficult decision to resign from my position as [Current Job Title] in [Current Department]. My family and I will be relocating to a new city for personal reasons, and therefore, I am unable to continue in my current role. I have appreciated the opportunities for growth and learning that this position has provided me and will miss working with such a great team.
Thank you for your support and understanding during this transition.
Warm regards, [Your Name]
3. Health Reasons
Dear [Supervisor’s Name],
It is with a heavy heart that I submit my resignation from my position as [Current Job Title] in [Current Department]. Due to health reasons, it has become increasingly difficult for me to fulfill my duties effectively and I believe it is in the best interest of both myself and the company that I step down from my current role. I am grateful for the support and understanding I have received from the team during this challenging time.
Thank you for your understanding.
Best regards, [Your Name]
4. Family Responsibilities
Dear [Supervisor’s Name],
I am writing to inform you of my decision to resign from my position as [Current Job Title] in [Current Department] as I need to prioritize my family responsibilities at this time. I have thoroughly enjoyed my time here and am grateful for the opportunities for growth and development that this role has provided me. I appreciate your understanding and support during this transition.
Thank you for the support and guidance you have provided.
Warm regards, [Your Name]
5. Pursuing Higher Education
Dear [Supervisor’s Name],
After careful consideration, I have decided to resign from my position as [Current Job Title] in [Current Department] in order to pursue higher education opportunities. This decision was not made lightly, but I believe it is the right step for my personal and professional growth. I am grateful for the experiences and knowledge I have gained while working with such a great team.
Thank you for your understanding and support.
Sincerely, [Your Name]
6. Change in Career Path
Dear [Supervisor’s Name],
It is with mixed emotions that I submit my resignation from my position as [Current Job Title] in [Current Department]. I have recently been presented with an opportunity to transition into a new career path that aligns more closely with my long-term goals and aspirations. I want to express my gratitude for the guidance and support I have received from the team during my time here.
Thank you for your understanding and support.
Warm regards, [Your Name]
7. Better Work-Life Balance
Dear [Supervisor’s Name],
It is with regret that I am resigning from my position as [Current Job Title] in [Current Department]. After much consideration, I have come to the decision that I need to prioritize my work-life balance and wellbeing. I have valued the experiences and relationships I have gained during my time here and will take them with me as I move on to new opportunities.
Thank you for your understanding and support.
Best regards, [Your Name]
How to write a transfer resignation letter sample
When writing a transfer resignation letter, it is important to clearly state your intention to resign from your current position while also expressing your gratitude for the opportunities and experiences you have had in that role. Begin the letter by addressing it to your supervisor or HR department, and include your effective resignation date. Be sure to mention the reason for your resignation, which in this case would be a transfer to a new location or department within the company. Use a professional tone throughout the letter, and offer to assist with any necessary transition or training before your departure. Thank the company for the opportunity to work there and express your excitement for the new opportunity. Finally, sign the letter and provide contact information in case they need to reach you after you have left the company.
Thanks for taking the time to read through our transfer resignation letter sample. We hope you found it helpful and easy to follow. Remember, if you ever find yourself in a similar situation, feel free to come back and use this template as a guide. The door is always open here for you to visit again. Take care and best of luck in your new opportunity!