Are you considering resigning from your current job and need a template to guide you through the process? Look no further! This letter of resignation sample free is the perfect tool to help you draft a professional and courteous resignation letter. Whether you’re moving on to a new opportunity or simply ready for a change, this sample letter will ensure your resignation is handled in a respectful and formal manner. Take the stress out of resigning and use this sample as a starting point for crafting your own personalized letter.
Best Structure for a Letter of Resignation Sample
So you’ve made the tough decision to resign from your current job. Congrats on taking the leap! Now it’s time to write a professional and respectful letter of resignation to your employer. Here’s a guide on the best structure for a letter of resignation sample:
- Date: Start your letter by including the date you plan to submit your resignation. This helps set a clear timeline for your departure.
- Recipient: Address your letter to your direct supervisor or the appropriate person in HR. Make sure to double-check the spelling of their name and title.
- Statement of Resignation: Begin your letter by stating your intention to resign from your position. Keep this part short and to the point.
- Effective Date: Clearly state your last day of work to provide your employer with ample notice. This is typically two weeks from the date of your resignation letter.
- Gratitude: Express gratitude for the opportunities and experiences you’ve had at the company. This can help maintain positive relationships with your colleagues and employer.
- Offer to Assist: Offer to assist with the transition process or train your replacement if necessary. This shows professionalism and a willingness to help the company succeed even after you leave.
- Contact Information: Provide your contact information in case your employer needs to reach out to you after you’ve left the company.
- Closing: End your letter with a polite closing, such as “Sincerely” or “Best regards,” followed by your signature.
| Sample Resignation Letter Structure |
|---|
| Date: [Insert Date] |
| Recipient: [Supervisor’s Name] |
| Statement of Resignation: [Brief Statement] |
| Effective Date: [Insert Last Day of Work] |
| Gratitude: [Express Gratitude] |
| Offer to Assist: [Offer Help with Transition] |
| Contact Information: [Phone Number, Email Address] |
| Closing: [Sincerely, Your Name] |
Remember, a well-written resignation letter not only helps you leave on good terms but also reflects positively on your professionalism and integrity. Good luck with your resignation!
Sample Letter of Resignation
Reason: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position at [Company Name], effective [Last Day of Work]. This decision was not made lightly, but due to personal reasons that require my immediate attention. I have truly enjoyed my time at [Company Name] and appreciate all the opportunities for professional and personal growth.
Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
Reason: Career Growth
Dear [Manager’s Name],
After careful consideration and reflection, I have decided to resign from my position at [Company Name], effective [Last Day of Work]. I have been offered a new opportunity that aligns more closely with my career goals and aspirations for growth.
I am grateful for the guidance and support I have received during my time at [Company Name] and am confident that my experience here has prepared me for the next step in my career.
Thank you for understanding and for the opportunities for professional development.
Warm regards,
[Your Name]
Reason: Relocation
Dear [Manager’s Name],
This letter serves as my formal resignation from my position at [Company Name] due to the fact that I will be relocating to a new city. Unfortunately, the distance makes it impossible for me to continue in my current role.
I want to express my appreciation for the support and opportunities I have been given during my time at [Company Name]. I have enjoyed working with my colleagues and have learned a great deal from the experience.
Thank you for understanding my decision.
Best regards,
[Your Name]
Reason: Health Issues
Dear [Manager’s Name],
It is with a heavy heart that I must resign from my position at [Company Name] due to health reasons. After careful consideration, I have come to the conclusion that I need to focus on my well-being and recovery at this time.
I have appreciated the support and understanding from the team at [Company Name] throughout my tenure here. I am grateful for the opportunities for growth and development that I have received.
Thank you for your understanding.
Sincerely,
[Your Name]
Reason: Better Opportunity
Dear [Manager’s Name],
I am writing to tender my resignation from my position at [Company Name] in order to pursue a better opportunity that has recently presented itself. This decision was not made lightly, but I believe it is the right move for my career growth and development.
I want to express my gratitude for the support and guidance I have received at [Company Name]. I have truly valued my time here and the experiences I have gained.
Thank you for your understanding.
Best regards,
[Your Name]
Reason: Unforeseen Circumstances
Dear [Manager’s Name],
I regret to inform you that I must resign from my position at [Company Name] due to unforeseen circumstances that have arisen. These circumstances require my immediate attention and make it impossible for me to continue in my current role.
I want to thank you for the opportunities I have had at [Company Name] and the support I have received from my colleagues. I have enjoyed my time here and am grateful for the experiences I have gained.
Thank you for your understanding.
Sincerely,
[Your Name]
Reason: Company Restructuring
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from [Company Name] due to the recent company restructuring. As a result of the changes, my current role no longer aligns with my career goals and aspirations.
I want to express my appreciation for the support and opportunities I have been given during my time at [Company Name]. I have enjoyed working with my colleagues and have learned a great deal from the experience.
Thank you for understanding my decision.
Warm regards,
[Your Name]
What information should be included in a letter of resignation?
A letter of resignation should include your name, the date, the recipient’s name, your intention to resign, the date of your last working day, a brief reason for leaving (optional), a thank you to the employer for the opportunities provided, and your contact information.
How should a letter of resignation be formatted?
A letter of resignation should be formatted as a professional business letter. Use a standard font and size, such as Times New Roman 12-point, include a subject line with “Resignation Letter,” address it to your immediate supervisor or HR manager, and end with a polite closing, such as “Sincerely.”
Is it necessary to give a two weeks’ notice in a letter of resignation?
While giving a two weeks’ notice is a common courtesy, it is not always required. Depending on your company’s policies and your employment contract, you may be required to give a longer notice period. However, if you are in a position where you need to leave immediately, it is best to discuss this with your employer personally.
Can a letter of resignation be sent via email?
Yes, a letter of resignation can be sent via email. It is recommended to follow a similar format as a printed letter, including a clear subject line, recipient’s name, your intention to resign, the date of your last working day, and a brief thank you. Be sure to also follow up with a printed copy for the employee’s records.
Should a letter of resignation include feedback on the company?
While it is not necessary to include feedback on the company in a letter of resignation, it can be helpful for the employer to understand your reasons for leaving. If you choose to provide feedback, make sure it is constructive and professional to maintain a positive relationship with the company. Consider discussing any concerns in person with HR or management prior to submitting your resignation letter.
So if you find yourself in need of a letter of resignation sample, feel free to use the template provided above. Remember to adapt it to your own situation and add any personal touches to make it your own. Thanks for reading, and be sure to visit again later for more helpful tips and samples. Good luck with your resignation process!