Are you considering resigning from your current job but not sure where to start? Writing a formal letter of resignation is an important step in leaving a positive impression on your employer and colleagues. By using a free sample template, you can ensure that your letter is clear, professional, and respectful. Take the stress out of this process by following a proven structure and wording that will help you transition smoothly out of your current position.
Best Structure for Resignation Letter
When writing a resignation letter, it’s important to follow a clear and professional structure. Here’s a simple template you can use as a guide:
1. Heading
Start your resignation letter with a formal heading that includes your contact information and the date.
2. Address the Recipient
Address your letter to your direct supervisor or the person responsible for receiving resignations.
3. Opening Paragraph
Begin your letter by stating your intention to resign and include your last working day.
4. Reasons for Resignation
Explain briefly why you are resigning, whether it’s for personal reasons, a new job opportunity, or other circumstances.
5. Gratitude
Express gratitude for the opportunities and experiences you’ve had at the company.
6. Offer Assistance
Offer to assist with the transition process and provide contact information for follow-up.
7. Closing
Close your letter with a simple farewell and your signature.
Below is a sample template you can use:
| Your Name | Your Address | City, State, Zip Code |
|---|---|---|
| Date | ||
| Recipient’s Name | Company Name | Company Address |
| Dear [Recipient’s Name], | ||
| I am writing to formally resign from my position at [Company Name], with my last working day being [Last Working Day]. | ||
| I am grateful for the opportunities and experiences I have had at the company and am thankful for the support I have received during my time here. | ||
| I am committed to assisting with the transition process and can be reached at [Phone Number] or [Email Address]. | ||
| Thank you for the opportunities and support. | ||
| Sincerely, | Your Name |
Letter of Resignation Free Sample Templates
Good health
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position at [Company Name], effective [last working day]. This decision was not taken lightly, but due to a recent improvement in my health, I feel it is in my best interest to focus on my well-being at this time. I am grateful for the opportunities and experiences I have gained during my time with the company, and I appreciate your understanding and support.
Thank you for your support and understanding during this time.
Sincerely, [Your Name]
Family reasons
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from [Company Name], effective [last working day]. My decision is driven by family reasons that require my immediate attention and presence. I have truly enjoyed my time at the company and am grateful for the support and opportunities provided to me during my tenure.
Thank you for your understanding and support during this time.
Warm regards, [Your Name]
Professional growth
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position at [Company Name], effective [last working day]. This decision was not made lightly, but I feel that it is necessary for my professional growth and development. I want to thank you and the team for your guidance and support throughout my time here.
Thank you for your understanding and continued support.
Best regards, [Your Name]
New opportunity
Dear [Manager’s Name],
I am writing to tender my resignation from [Company Name], effective [last working day]. I have recently been presented with a new and exciting opportunity that aligns with my career goals and aspirations. I am thankful for the experiences and knowledge gained during my time with the company.
Thank you for your understanding and support.
Yours sincerely, [Your Name]
Relocation
Dear [Manager’s Name],
It is with mixed emotions that I announce my resignation from [Company Name], effective [last working day]. Due to personal circumstances requiring me to relocate, I must step down from my current role. I am grateful for the support and opportunities provided to me during my time at the company.
Thank you for your understanding and support during this transition period.
Kind regards, [Your Name]
Work-life balance
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my position at [Company Name], effective [last working day]. This decision was made in pursuit of achieving a better work-life balance and prioritizing my well-being. I appreciate the opportunities and experiences gained during my time with the company.
Thank you for your understanding and support.
Warm regards, [Your Name]
Change in career path
Dear [Manager’s Name],
It is with regret that I submit my resignation from [Company Name], effective [last working day]. I have recently made a decision to pursue a different career path that aligns better with my long-term goals and aspirations. I am grateful for the support and opportunities provided to me during my time at the company.
Thank you for your understanding and support.
Best regards, [Your Name]
What should be included in a letter of resignation?
A letter of resignation should include your name, the date, the recipient’s name and title, a clear statement that you are resigning from your position, the date of your last day of work, a brief explanation for your resignation (optional), and a statement of gratitude for the opportunities and experiences gained during your time with the company. It is important to keep the tone professional and to express appreciation for the professional development and relationships formed during your tenure.
How can I write a letter of resignation that maintains a positive relationship with my employer?
To maintain a positive relationship with your employer, it is important to express gratitude for the opportunities and experiences gained during your time with the company. Be sure to include a statement of appreciation for the support and guidance received from your colleagues and supervisors. Additionally, offer to assist with the transition process by providing a reasonable notice period and offering to train your replacement if possible. By maintaining a positive and professional tone in your letter of resignation, you can leave the company on good terms.
What is the purpose of a letter of resignation?
The primary purpose of a letter of resignation is to formally notify your employer of your decision to leave the company. This document serves as a written record of your intent to resign and helps to ensure a smooth and professional transition out of your current position. A well-written letter of resignation can also help to maintain positive relationships with your employer and colleagues, which may be beneficial for future references or networking opportunities. Overall, the purpose of a letter of resignation is to communicate your decision to leave the company in a respectful and professional manner.
When is the best time to submit a letter of resignation?
The best time to submit a letter of resignation is typically in person during a meeting with your supervisor. This allows you to have a face-to-face conversation about your decision to leave the company and provides an opportunity to discuss the transition process. It is recommended to submit your letter of resignation at least two weeks before your intended last day of work to give your employer time to find a replacement and make necessary arrangements. However, the specific timing may vary depending on your company’s policies and the nature of your role.
How can I address potential legal implications when writing a letter of resignation?
When writing a letter of resignation, it is important to avoid making any statements that could be interpreted as defamatory or legally actionable. Be sure to keep the tone professional and focus on expressing gratitude for the opportunities and experiences gained during your time with the company. If you have concerns about potential legal implications, you may want to consult with an employment law attorney before submitting your resignation letter. Additionally, be prepared to comply with any contractual obligations regarding notice periods or non-compete agreements that may impact your transition out of the company.
Thanks for taking the time to check out our free sample template for a letter of resignation! We hope this resource has been helpful for you as you navigate this important career step. Remember, it’s always important to be professional and courteous in your resignation letter. If you ever need more templates or advice, be sure to visit us again in the future. Best of luck in your future endeavors!