Are you preparing to resign from your current job? Writing a formal resignation letter is an important step in the process. A well-crafted letter not only serves as a professional way to communicate your decision to your employer, but also ensures that you leave on good terms. To help you get started, we have created a sample template that you can use as a guide.
Best Structure for Formal Resignation Letter Sample Template
If you’re ready to move on from your current job and need to write a formal resignation letter, it’s important to follow a clear and professional structure. Here’s a breakdown of the best way to structure your resignation letter:
- Date: Start your letter by including the date you plan to submit your resignation.
- Sender’s Information: Include your name, job title, and contact information at the top of the letter.
- Recipient’s Information: Address the letter to your direct supervisor or HR manager.
- Salutation: Begin the letter with a formal greeting, such as “Dear [Recipient’s Name],”
- Introduction: Start by stating your intention to resign and give a brief reason for leaving if desired.
- Body: Use this section to provide more details about your resignation, such as your last working day and any transition plans you have in place.
- Gratitude: Express gratitude for the opportunities and experiences you’ve had at the company.
- Closing: End the letter on a positive note, such as offering to assist with the transition process.
- Signature: Sign the letter by hand and include your typed name below.
By following this structure, you can ensure that your formal resignation letter is clear, professional, and respectful of your current employer.
Formal Resignation Letter Samples
Resignation Letter Due to Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name] due to relocation to another city. I have thoroughly enjoyed my time at the company and appreciate all the opportunities for growth and learning. I will ensure a smooth transition of my responsibilities before my departure on [Last Day of Work]. Thank you for your understanding.
Sincerely, [Your Name]
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
After much consideration, I have made the difficult decision to resign from my position at [Company Name] due to personal reasons. I have appreciated the support and guidance provided by the team and management during my time here. I will work diligently to handover my responsibilities before my last day on [Last Day of Work]. Thank you for your understanding.
Warm regards, [Your Name]
Resignation Letter Due to Career Change
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name] as I have decided to pursue a new career opportunity that aligns better with my long-term goals. I am grateful for the valuable experience and skills I have gained during my time here. I will ensure a smooth transition of my duties before my last day on [Last Day of Work]. Thank you for your support.
Best regards, [Your Name]
Resignation Letter Due to Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation from [Company Name] due to health reasons that make it difficult for me to continue in my current role. I have appreciated the camaraderie and opportunities for growth provided during my time at the company. I will ensure a seamless handover of my tasks before my departure on [Last Day of Work]. Thank you for your understanding.
Kind regards, [Your Name]
Resignation Letter Due to Better Offer
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my position at [Company Name] as I have received a better offer elsewhere that aligns with my career aspirations. I have valued the experiences and knowledge gained during my tenure and will ensure a smooth transition of responsibilities before my last day on [Last Day of Work]. Thank you for the support and guidance.
Yours sincerely, [Your Name]
Resignation Letter Due to Family Responsibilities
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position at [Company Name] to attend to unforeseen family responsibilities that require my full attention. I have valued the learning opportunities and professional growth provided by the company. I will work diligently to handover my duties before my last day on [Last Day of Work]. Thank you for your understanding.
Warm regards, [Your Name]
Resignation Letter Due to Company Restructuring
Dear [Manager’s Name],
It is with regret that I submit my resignation from [Company Name] due to the recent company restructuring that has impacted my role and career growth opportunities. I have enjoyed working with the team and appreciate the support provided to me during my tenure. I will ensure a smooth handover of my responsibilities before my last day on [Last Day of Work]. Thank you for your understanding.
Best regards, [Your Name]
How do I properly format a formal resignation letter?
When writing a formal resignation letter, it is important to follow a specific format to ensure professionalism and clarity. Start by addressing the letter to your direct supervisor or manager, including the date at the top of the letter. Begin with a formal salutation, such as “Dear [Supervisor’s Name],” followed by a clear statement of your intention to resign. Include your last day of work and offer to assist with the transition period. Express gratitude for the opportunities and experiences gained during your time with the company. Sign off with a formal closing, such as “Sincerely,” followed by your name.
What information should be included in a formal resignation letter?
A formal resignation letter should include key details such as your intention to resign, your last day of work, and any willingness to assist with the transition. It is also important to express gratitude for the opportunities and experiences gained during your time with the company. Additionally, you may choose to explain your reasons for resigning, although this is not required. Keep the tone professional and avoid any negative comments or criticism of the company or colleagues.
How should I address a formal resignation letter to HR?
When addressing a formal resignation letter to HR, it is important to follow a similar format as when addressing it to your direct supervisor. Start with a formal salutation, such as “Dear [HR Manager’s Name],” followed by a clear statement of your intention to resign. Include your last day of work and offer to assist with the transition period. Express gratitude for the opportunities and experiences gained during your time with the company. Sign off with a formal closing, such as “Sincerely,” followed by your name.
What is the significance of submitting a formal resignation letter?
Submitting a formal resignation letter is a professional courtesy that helps maintain a positive relationship with your current employer. It provides a clear written record of your intention to resign, your last day of work, and any willingness to assist with the transition process. The letter also serves as a formal notification to HR and other relevant parties within the company. By following proper resignation letter etiquette, you demonstrate respect for the company and leave on a positive note.
And there you have it – a simple yet effective template for your formal resignation letter. We hope this sample makes the process a little easier for you. Remember, it’s always important to leave on good terms and maintain professionalism in every step of your career journey. Thanks for reading, and feel free to visit us again for more helpful tips and templates in the future!